FAQ

Can I still change the presenter of my abstract after the submission deadline has been reached? How do I do that?

The original presenter must send a written request to the ESA Secretariat by e-mail to changepresenter@euroanaesthesia.org including:

  • the abstract’s ‘accepted number’ (or if that is not known yet the submission number);
  • its title;
  • statement specifying that you authorise “Dr. XWZ” (who must be one of the co-authors) to present it;
  • and a full address (including e-mail, phone and fax) of the new presenter.

Please note that the change of presenter is NOT accepted or completed unless you receive a reply from the ESA Secretariat confirming the change of presenter.
The new presenter will of course have to pre-register by 28 March 2012.

The original presenter is responsible for providing the new presenter with all important information regarding the abstract presentation.

Please note that even if the presenter is changed according to this procedure, the order of the authors list will not be affected in any publication. It will be published as originally submitted.

What if I pre-register and find out that I cannot travel during the meeting period?

If one of the co-authors is willing to present the abstract at the meeting, your registration can be transferred to him/her (for which an administrative fee will be charged: the standard rules about cancellations/refunds/name changes apply, with the understanding that the pre-registration of an abstract presenter must be finalised by 28 March 2012). Please contact changepresenter@euroanaesthesia.org and provide all details specified in the topic above about changing the presenter).
 

If I cannot go to the meeting to present my accepted abstract, can it still be published?

YES, but only if one of the co-authors pre-registers as presenter (see above for instructions on how to change the presenter) before the pre-registration deadline (28 March 2012) and presents the abstract.

If no one registers in time as presenter, your abstract will be withdrawn by the ESA and removed from all Euroanaesthesia related publications (abstract book, abstract CD-ROM, abstract publication website(s) or Final Programme), and of course rejected for presentation at the Annual Meeting itself.

According to my schedule, I have to present two abstracts in two different sessions that at the same time? Can my schedule be changed?

No, it cannot.

We try to avoid this from happening, but if a conflict occurs it can only be solved in the following way:

  • Find one of the co-authors to present one of the abstracts for you.
  • On site at the congress, make sure you go to the poster row where your abstract will be presented well in time and contact the chairperson of both sessions before the sessions start. Explain your case and ask the chairperson that you be allowed to be the first to present your abstract in one session and last in the other session. This way you can present both abstracts yourself.
When contacting the ESA Secretariat in relation to an abstract, please always mention the following data:
  • The abstract submission number.
  • The title of your abstract.
  • In case you want to change the presenter: full contact details for the new presenter, including e-mail, phone and fax.

 



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